Reparo

Reparo is a local-based software which allows repair shops to take control over their repair orders. Track you repairs, add, delete, edit them with ease.

Installation

With first release .exe will be provided.

Features

• Platform: Windows
• User-Friendly: Main motivation of this software was to make it quick to operate, inserting a new repair can be as little as 5 clicks
• Devices database: You can create your own databse of devices, with corresponding colors and aliases
• Repairs status: Easily sort through repair orders by status for a clearer overview of your workload. Add your own repair states.
• Calendar: Organize repairs based on dates. Sort through ID or customer number.
• Notes: Enables adding notes that can either be visible to the customer or hidden.
• Edit repair: Modify repair details with a history log for reference.
• Delete repairs: Remove unwanted repairs orders from the system
• Finances: Monitor your finances through the finances feature
• Inventory system Insert items to directory. Categorize them by Brand, Color, Quality and so on.
• Barcodes Print barcodes for your inventory and repairs.
• Repair Ticket You can print Repair Ticket, you can add your own logo and T&Cs to it.
• Themes: Choose between Dark and Light modes for your interface

Adding a Customer

New > Customer > Open Form When adding a new customer, the software will not allow you insert new customer if the customer already exists in the database. A red or green indicator bar will notify the user whether the customer details have been properly filled in.

Options > Fields options : Here you can change what fields are necessary to fill for validation of customer.

Customers View

View > Customers > Open Database In the Customers View, you have the ability to browse through all the customers recorded in your system. Customer are organized by their phone number. You can seach through this databse by phone number. Table can be sorted by all columns.

• Customers related to any inserted Repair can't be removed
• Other Customers can be removed

Adding a Repair

When adding a new repair, you will see a window with Customer details and Device details.

• Customer section: This section automatically searches the existing customer database using the phone number, which serves as a relatively unique identifier. Selecting a customer from the popup window automatically fills in the rest of their details. You can also insert new customer there.
• All repairs don't have default state. They are inserted in All label of state. You need to Edit Repair and set it to desired state.

Options > Fields options : Here you can change what fields are necessary to fill for validation of repair.

• Device section: This part allows you to search for devices using the comprehensive database, which includes device names sourced directly from official manufacturer data whenever possible.

  • As you type, a list of available devices will be suggested.

    

  • Upon selecting a device, if the database contains color options specific to that model, these will be displayed for selection.

    

  • Custom Device If you will try to insert a repair with non-existent device it will create a custom device into separate database.

    

• Category section: You have the option to enter the determine to what Category this repair will be belonging to.

  • Feature You can add extra Categories to do so go to Optons > Add attributes > Categories.

• SN / IMEI section: You have the option to enter the serial number or IMEI of the device.

  • Feature This field can be left empty if you turn it off in Options > Fields options

• Notes section: You can add notes to each repair. One note is visible to the customer and will be printed on the ticket, while the other is private.

  • Feature This field can be left empty if you turn it off in Options > Fields options

• Submit section: Once all fields are completed and validated, the "Insert Repair" button will become active. Clicking this button will prompt a pop-up where you can confirm the addition of the repair or cancel the action.

  • Feature Print Repair Ticket You can print a Repair Ticket with details which were just entered. You can reprint Repair Ticket. o do so go to View > Repairs > Open Database. In the window which just open, Right Click on a repair of which you want to print Repair Ticket.
  • Feature Print Barcode You can print a barcode with Repair ID and other data, like customer phone number, device name, and category. To do so go to View > Repairs > Open Database. In the window which just open, Right Click on a repair of which you want to print Barcode.

Edit Repair

Right Click on any Repair in Repairs View The Edit Repair feature allows you to modify the details of an existing repair, including its status, price, or associated customer information. Here's how updates to customer details are handled:

• If you modify the details of the current customer and the new details do not match the phone number of any other customer in our database, new customer will be inserted into the database.
• If the new details entered match the phone number of another customer in our database, the repair will then be associated with this other customer.
• If the phone number will not be changed, current customer data will be modified.

All changes made to a repair order are documented in the Updates section. This ensures a clear history of modifications for each repair.

Repairs View

View > Repairs > Open Database In the Repairs View, you have the ability to browse through all the repairs recorded in your system. Repairs are organized by their current status, but you can also filter them basing on:

• Repair ID
• Phone number
• Before a specified date
• After a specified date
• Between two specified dates
• It is important to be aware that all filters will be applied at the same time.

• Table can be sorted on all given columns.
• You have the flexibility to hide certain columns or rearrange their order according to your preferences. Right Click on headers of table.

Right-clicking on a repair entry will bring up a popup menu that provides options to

• Update Repair Opens a dialog of Update repair details where you can change all informations about repair and assign it to desired state.
• Reprint Repair Ticket Allows to reprint Repair Ticket
• Print Barcode Label Open a printing dialog to print a barcode with Repair ID and other data, like customer phone number, device name, and category.
• Delete Removes a repair from database.

Insert New Device

New > Device Allows to insert any device of your choice to database of devices. You can set:

• Model Defines a name of the device

  

• Type Defines the type of device

  • Feature You can add extra Types to do so go to Optons > Add attributes > Device Types.

    

• Brand Defines a brand of the device

  • Feature You can add extra Types to do so go to Optons > Add attributes > Brands.

    

• Colors Defines a list of colors of the device

  

• Aliases Defines a list of aliases of the device

  

• Example Device:

  

Insert New Device From Custom Devices

New > New device from custom device > Open Database Allows to insert any device basing on a list of devices which were entered during inserting a repair, without adding the device itself to a list of devices. If you insert devices with this information message:

• This device will then appear in Custom Devices table, like so:

  

• Right Click will open a Popup window, where you can this device to main database and change its details like we did in New Device

  

• Delete will remove this device from database of Custom Devices and it will be deleted from any associated repairs. See example below what it did with repair number 2. Model and Color are empty now.

  

Insert New Item

New > Item > Open Form Allows to insert any item into the Inventory. Necessary fields to be filled out are SKU and Item's name. Later you can print barcodes for these item with their SKU for better inventory tracking.

• Fields explanation:

  • Supplier Suppliers name. After supplier is inserted once, it becomes avaiable to be picked up from a list of suppliers.

  • Supplier's SKU Supplier's SKU may be different from the one you desire to have for yours internal system. To make this happen make sure that, next field's checkbox is off.

  • Shop's SKU same as Supplier's Off to set different SKUs, On to copy Supplier's SKU into SKU

  • Buy price (inc.VAT) Buy price of an item including VAT.

  • Ex. VAT buy price If you want to calculate buy price ex. VAT check this box. Otherwise is gonna to be set to 0.

  • VAT rate Set your desired VAT rate basing on which ex. VAT buy price will be calculated.

  • Quantity

  • Color Color of an item from a list of available colors.

  • Quality Quality of an item.

    • Feature You can add extra Qualities to do so go to Optons > Add attributes > Qualities.

  • Category Category of an item.

    • Feature You can add extra Categories to do so go to Optons > Add attributes > Categories.

  • Location Item's location. After location is inserted once, it becomes avaiable to be picked up from a list of locatons.

  • Box of compatible devices Deterimine with what devices item is compatible with by choosing models from a list of devices at the bottom of this window. To remove such device, just click on it in red button.

  • For models Set of filters which makes searching for compatible devices quicker.

  • After successful insertion you can print a barcode for inserted item.

    

View Inventory

View > Inventory > Open Database Inserted items can be found in Inventory. At the top of the window you will find filters which will help you search for given item.

From here you can:

• Update Item Change any details of an item. SKU can be only changed to other non-existing SKU in database.

• Print Barcode Label Print more barcodes.

• Remove item Removes item from a database.

• Adjust Quantity of an item. To do so, click on a number in Quantity column and edit the value in a popup.

  

View Finances & Accounting

View > Finances & Accounting > Open Database Allows to view summarized repairs prices sorted by Repair States. Can be filtered by date. Below you can find a table with repairs, from where you can do same actions as you would in Repairs View. As for dates, it takes into consideration when repair was created.

View Devices

View > Finances & Accounting > Open Database Views all Devices in databse, together with their Colors and Aliases from here by Right Click on any device you can edit these details. If you remove a device, all associated repairs with this device will become blank. Like shown in Insert New Device From Custom Devices

Options

Theme

Options > Change theme If you don't like current style of Reparo it can be set to other theme.

Load Company Logo

Options > Load Company Logo This options allows to choose a .png file as a logo which will appear on Repair Ticket. As default Reparo logo will appear. File Explorer will appear and will let you choose your file.

Terms & Conditions

Options > Terms & Conditions This options allows set a Terms & Conditions which will appear on Repair Ticket. As default there is no message set.

View Repair Ticket Template

Options > View Repair Ticket Template Views a current state of how Repair Ticket will be looking like with set Logo and T&Cs.

Input fields options

Options > Fields options Allows to determine which fields can be empto for validation purposes. As a techinician myself I know that some people can't be bothered to collect necessary data. So not allowing to skip some fields, may force them to at least try to fill them.

Add attributes

Options > Add attribiutes > Brands / Categories / Qualities / Repair States / Device Types Througrough this application you can come across these attributes. This option allows you to add more of them or change them.

• Brands Adjust database of available brands to chose from. If brand associated with any Item or Device will be deleted, their Brand values will become either Blank or Unknown

• Categories Adjust database of available categories to chose from. If category associated with any Repair Item or Device will be deleted, their Category values will become Blank.

• Qualities Adjust database of available qualities to chose from. If quality associated with any Item their Quality values will become Blank

• Repair States Adjust database of available repair states to chose from. If repair state associated with any Repair will be deleted, state of this repair will become All.

• Device Types Adjust database of available device types to chose from. If devcice type associated with any Device will be deleted, their Device Type values will become either Blank or Unknown

  

Check for updates

Options > Check for updates This allow to download lates updates of an application. If there is no Update window will close. Otherwise a popup asking if you want to download an update will appear. It is advised to do a copy of a database of your system. To do so go to the folder where you located Reparo and copy either whole resource directory, or parts-stock.db file from mentioned directory.

Help & Feedback

Any feedback is more than welcome. To get help on how to use application either use a Google Form documents provided in these options or join the Discord Server.

Credits

https://github.com/ocornut https://github.com/aiekick https://github.com/Flix01

Upcoming Features

Stay tuned for upcoming features to further enhance the functionality and user experience of Reparo.

• Delete multiple Delete multiple records Any ideas, please let me know.