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Update badge and Maker manual for 2024
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@@ -31,27 +31,27 @@ Maker Faire Orlando has a zero tolerance policy for harassment of any kind - Lea | |
| * Pop-up tents (no larger than 10'x10') are welcomed outdoors, but must be weighted to avoid wind damage. Pop-up tents may not be used inside unless the top canopy is removed, per fire code. | ||
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| ## Load-in & Load-out | ||
| ### Load-in Times | ||
| * General load-in is on Friday from 10AM to 8PM (completed by 8PM please, not arriving at 8PM). | ||
| ## Load-in & Load-out | ||
| ### Load-in Times (Changed for 2024) | ||
| * **General load-in is on Friday from 3PM to 8PM (completed by 8PM please, not arriving at 8PM). This has changed from prior years due to the addition of an Education Day on Friday that limits load-in activity.** If you are exhibiting at the Education Day on Friday, you will have special load-in times on Thursday. If your exhibit requires additional load-in time and you need to start before Friday at 3PM, please email us at <[email protected]>. | ||
| * Saturday load-in is from 8AM to 9AM. Makers arriving after 8:30AM will need to park in general parking and bring their items in. Makers arriving late adds a lot of stress for the maker and for our crew. Please arrive before 8:30AM if you need to unload as the parking area becomes quite congested after this point. | ||
| * On Sunday, exhibitors can arrive at 9AM, park in general parking and all exhibits should be ready for opening at 9:45AM. | ||
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| **We STRONGLY advise Friday setup.** If something is wrong, we can likely fix it on Friday. If you don’t arrive until Saturday morning, we have very limited ability to fix any issues. Friday night is also a GREAT time to meet other makers and to connect with your neighboring makers before the crowd arrives at the Maker Mixer (see below)! | ||
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| If these times do not work for you and you need special arrangements, please email us at <[email protected]> | ||
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| ### Load-In Unloading & Parking (Changed for 2023) | ||
| On Friday (All day) or Saturday (BEFORE 8:30AM), please park in general parking (the field across from the ticket area), walk over to the ticket booth area where we will have general Maker check-in and Robot Ruckus competitor check-in tents. Have your exhibitor ticket QR code scanned, receive your badge(s), THEN go get your vehicle to unload at your building. Unload, leave someone with your items, return your car to the parking lot, then go setup. We have 200+ exhibits to setup in a short period of time, and vehicles blocking lanes and loading and unloading zones slows everyone down. Please ensure you have a cart and sufficient helpers to help you with this process. | ||
| ### Load-In Unloading & Parking | ||
| On Friday or Saturday (BEFORE 8:30AM), please park in general parking (the field across from the ticket area), walk over to the ticket booth area where we will have general Maker check-in and Robot Ruckus competitor check-in tents. Have your exhibitor ticket QR code scanned, receive your badge(s), THEN go get your vehicle to unload at your building. Unload, leave someone with your items, return your car to the parking lot, then go setup. We have 200+ exhibits to setup in a short period of time, and vehicles blocking lanes and loading and unloading zones slows everyone down. Please ensure you have a cart and sufficient helpers to help you with this process. | ||
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| ### Check in, Event Badges & Wristbands (Changed for 2023) | ||
| You will receive email before the week of the event with exhibitor tickets. You may distribute these electronically to your helpers who are not arriving at the same time. At check-in, ticket QR codes will be scanned and a set of credentials will be given for each ticket. (All requests for additional helpers (more than 4 total badges) should be sent to <[email protected]> with the exhibit name. All requests for additional helpers must be received by Sunday, October 30th). You are responsible for making arrangements to get tickets or credentials to your helpers. | ||
| ### Check in, Event Badges & Wristbands | ||
| You will receive email before the week of the event with exhibitor tickets. You may distribute these electronically to your helpers who are not arriving at the same time. At check-in, ticket QR codes will be scanned and a set of credentials will be given for each ticket. (All requests for additional helpers (more than 4 total badges) should be sent to <[email protected]> with the exhibit name. All requests for additional helpers must be received by Sunday, November 30rd). You are responsible for making arrangements to get tickets or credentials to your helpers. | ||
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| ### Maker Mixer – Friday night | ||
| The Maker Mixer is from 6PM to 7PM on Friday night. This is a great time to meet other makers, grab food (we will have some light food, but note that we will not be able to meet all dietary needs, please plan accordingly), and try some of the hands-on activities. Our goal is to have our Make-a-shirt workshop open on Friday evening for the Maker Mixer so that Makers and Maker Helpers are able to make their own Maker Faire Orlando or Robot Ruckus shirt for only $10. We may have other hands-on activities open if those teams are on site Friday night and setup. Stay tuned for more info 🙂 Please note the Maker Mixer is limited to those with event (Maker / volunteer / etc.) credentials, no guests are allowed. | ||
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| ### Load-out | ||
| Load-out MAY NOT start until AFTER the event ends. Packing or leaving early without prior discussion and agreement may lead to your exhibit not being approved in subsequent years. All exhibits are 2 day exhibits unless you’ve reached specific agreement with the event producers through the exhibit application process or by emailing <[email protected]>. Vehicles may not be moved into loading / unloading zones until after the event has ended and the crowd has left the building. The main roadway in front of the Spirit, Opportunity, and Maker Faire Stage buildings will not open until at least 1 hour after the event has closed for safety. We know you want to get home after a long weekend, but we ask for your patience as we safely exit the crowd. | ||
| Load-out MAY NOT start until AFTER the event ends. Packing or leaving early without prior discussion and agreement may lead to your exhibit not being approved in subsequent years. All exhibits are 2 day exhibits unless you’ve reached specific agreement with the event producers through the exhibit application process or by emailing <[email protected]>. Vehicles may not be moved into loading / unloading zones until after the event has ended and the crowd has left the building. **The main roadway in front of the Spirit, Opportunity, and Maker Faire Stage buildings will not open until at least 1 hour after the event has closed for safety.** We know you want to get home after a long weekend, but we ask for your patience as we safely exit the crowd. | ||
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| ## Maker Parking | ||
| Maker parking for the weekend will be on-site with the general parking. You may NOT park near your exhibit building. All parking for Maker Faire Orlando is FREE. Please note that in prior years we have had makers who have violated our fencing for their convenience. These fences are for everyone's security, and this action will result in ejection from the event. | ||
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@@ -61,6 +61,7 @@ Maker parking for the weekend will be on-site with the general parking. You may | |
| * Label your stuff! A roll of painters tape and sharpie markers are very useful. | ||
| * Bring more extension cords (a 25ft minimum) and power strips than you think you need. | ||
| * You are welcome to bring your own food / drinks in a small, hidden cooler. | ||
| * If you are next to a metal wall, you may hang items on the metal walls with magnets, please do not use any nature of tape or adhesive. | ||
| * Please be patient with us. Maker Faire Orlando is a non-profit event produced by a great bunch of volunteers. Issues will happen, and we will get them resolved, but we need your patience especially during setup and Saturday morning 🙂 | ||
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| Got questions? | ||
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