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acm-officers/advertising.rst

@@ -1,8 +1,45 @@
 Advertising
-====================
+===========
 
 Advertising is a vital part of maintaining the club. The following
 page outlines some different forms of advertising to ensure growth
 and attendance.
 
-.. TODO: cs classes, flyers, referrals
+Daily Blast & CS@Mines Weekly
+-----------------------------
+
+TODO
+
+Flyers & Digital Media
+----------------------
+
+Coordinate with SAIL and the current Director of Advertising
+to make flyers for meetings and post them around the school.
+This doesn't need to be done for all meetings, but should 
+be done for "headline" events, such as tech talks.
+
+The Director of Advertising should also produce digital flyers,
+which can be sent to the current faculty sponsor of the department
+who will circulate them with other professors. Professors typically
+advertise over Edstem or Canvas announcements.
+
+CS Classes
+----------
+
+We try to present to some of the core curriculum classes (128, 200, 220, 306)
+at the beginning of every semester. Email the course coordinators (or just any professor)
+to schedule times you can come in and give a brief, two minute elevator pitch about ACM.
+
+This is typically done in the first week or two so we can advertise for Celebration of Mines
+or other headline events, such as our first tech talk of the year.
+
+Celebration of Mines
+--------------------
+
+The Director of Special Events should make sure to reserve a table for Celebration of Mines every year. 
+This is a great way to get more students involved and interested in the club.
+
+Some good things to bring:
+- Stickers and swag for ACM
+- Cool computers (ask previous officers)
+- QR codes for the website/Discord

acm-officers/communication.rst

@@ -0,0 +1,39 @@
+Communication
+=============
+
+Mines ACM isn't just a club, it's a community! Communication
+should transcend through all levels: the CS\@Mines department,
+the officer team, and the entire club.
+
+Officers
+--------
+
+The officer team primarily communicates over Discord. It's
+fine to have some notifications silenced, but the officer chat
+should always stay on.
+
+No worries if you need to miss a meeting due to exam conflicts, illness, 
+or otherwise, but make sure to communicate openly with officers about 
+your absense, especially if the meeting is yours to run.
+
+Community
+---------
+
+Communication within the community is vital. Encourage
+discussion on both CS and non-CS topics in the Discord.
+
+Follow-up with information after every meeting; chances are
+people would be interested in seeing the slides, if applicable.
+Deliver information on upcoming meetings via both the
+mailing list and the Discord announcements.
+
+CS\@Mines
+---------
+
+Although this job is primarily done by the current president
+and faculty sponsor, officers and members are always encouraged 
+to interact with the CS\@Mines department.
+
+Department events happen often that can be advertised or
+even helped hosted by ACM. Professors are also usually
+willing to do tech talks on their research or other topics.

acm-officers/diversity.rst

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+Diversity & Inclusion
+=====================
+
+The goal of the Mines ACM is not just
+to provide meaningful learning and career opportunities
+for students, but to also foster a community of CS students.
+
+Welcome new members
+-------------------
+
+This goes without saying, but always welcome new members!
+People may not be sure what "ACM" is, but it's essentially
+our Computer Science club! Introduce new members to
+what we do and also ask what they want to get from the club.
+
+If you see a student sitting by themselves at a meeting, 
+ask for their name and make an effort to get to know them.
+People are friendly (yes, even Computer Science majors)!
+
+Social meetings
+---------------
+
+One area where ACM has lacked in the past is in social events.
+Consider hosting social events or simply meetings where people
+talk face-to-face instead of being in front of a laptop.
+
+Interacting with other clubs is also a great place to do this:
+ACM-W and LUG are adjacent clubs to ACM and should be willing
+to coordinate meetings together.
+
+Ask for improvements
+--------------------
+
+If people stop showing up to ACM, and are willing to talk about it,
+consider asking them why so we can improve in the future.
+
+If people are on the fence about showing up to ACM, ask them
+what could make it more interesting or meaningful to them.
+We don't want to "lure" people in, but rather just ensure
+that our community fits the needs of everyone.

acm-officers/events.rst

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+Meetings & Events
+=====================
+
+Coming Soon
+
+.. :Owner: Sumner Evans
+
+.. We have four main types of events: weekly meetings, hackathons/competitions,
+.. onboarding sessions, service events, and social events.
+
+.. All Events
+.. ----------
+
+.. These events have a lot in common as far as logistics go.
+
+.. - **Room:** (Jackson) every event needs a room. Reserve through
+..   (aaiscloud)[https://www.aaiscloud.com/COSchoolMines/Default.aspx] under the
+..   events tab -> request events option. From that page you can reserve rooms and
+..   schedule events. Almost every room will be registrar controlled. Under
+..   department, I've been picking CECS.
+.. - **Email Notifications:** (Sumner) every meeting needs an email notification.
+..   This should go out the day before the event.
+.. - **CS Weekly Notification:** (Sumner) every meeting needs to be on the CS
+..   Weekly. Email Kelly Knechtel <[email protected]> to get events on the weekly.
+.. - **Flyers:** (Sumner) every meeting needs a flyer.
+.. - **Daily Blast** (Robby) see `Daily Blast`_
+
+.. Weekly Meetings
+.. ---------------
+
+.. - **Designated "welcome" officer:** (Sumner)
+
+.. TODO: describe more info specific to these:
+
+.. - Weekly Meetings
+
+..   - Tech Talks
+
+.. - Hackathons/competitions
+.. - Onboarding sessions
+
+.. Social Events
+.. -------------
+
+.. :Owner: Sumner Evans
+
+.. The goal of social events is to provide a catalyst for social integration into
+.. our club.
+
+.. TODO: flesh out
+
+.. .. _service-events:
+
+.. Service Events
+.. --------------
+
+.. :Owner: Sumner Evans
+
+.. - Sheldon Math and Science Night
+.. - ICPC
+.. - Open Source Workshop
+.. - CCIT Cyber Security Awareness
+
+.. TODO: flesh out
+
+.. Daily Blast
+.. -----------
+
+.. For every event, you need to submit the it to the Daily Blast. This is done at
+.. https://webapps.mines.edu/DailyBlast/Home/BuildDigestItem. I used the following
+.. settings:
+
+.. - Department/Organization: Mines ACM
+.. - Category: Campus Events / Meetings
+.. - Audience: Faculty / Staff and Students
+.. - Division: Student Life - Student Activities / Organizations
+.. - Title:
+
+..   - For tech talks: **<company> - Tech Talk Tuesday - <talk_title> - FREE
+..     FOOD!**
+..   - For other events: **<event_name> - FREE FOOD!** (unless there is no free
+..     food, then don't add that)
+
+.. - Brief description:
+
+..   - For tech talks: **Join Mines ACM as we host <name> from <company> for a
+..     presentation about <topic (can be longer description than title)>.**
+..   - For other events: *whatever seems logical*
+
+.. - URL: https://acm.mines.edu/schedule
+.. - Check the box to disable the long description, and instead go straight to the
+..   URL.
+
+.. Make sure that the event is included on the Daily Blast on Friday and Monday on
+.. the week of the event.
+
+.. Meeting Food
+.. ---------------
+
+.. :Owner: Colin Siles
+
+.. This is one of the most important responsibilities in Mines ACM.
+.. Dr. Camp, the CS@Mines department head, has stated that it is important to her
+.. that ACM provides food in order to attract members.
+
+.. Purchasing Food
+.. ---------------
+
+.. Keep track of all food purchase amounts, dates, and who paid for them 
+.. in the Google Drive (see *Documentation* section).
+
+.. Have the person responsible for scheduling tech talks ask presenters if they
+.. are willing to pay for food. If so, either the presenter will order it 
+.. themselves, or you will need to order pizza with CS@Mines funds and then have 
+.. Carol send them an invoice for however much it cost.
+
+.. From the school, you can either go through the BSO or through the CS department
+.. to get money for pizza. In either case, you will be given a special credit card
+.. to use. Return the card as soon as you are done placing the order.
+.. **You must make sure the purchase is tax exempt, and you must keep an itemized
+.. receipt for all purchases.**
+
+.. The BSO requires that no more that 25% of the club's total BSO-funded
+.. expenditures be spent on food. Pay careful attention to your budget.
+
+.. Do your best to call Domino's 24 hours in advance. For tech talks, ask for the
+.. pizza to be delivered 15 minutes prior to the start of the meeting. 
+.. However, with project meetings, it is advisable to have pizza arrive in the
+.. middle of the meeting to discourage people from just coming, grabbing food, and
+.. leaving. You cannot make tax-exempt orders through the Domino's website, so you
+.. **must** place the order by phone. Tip the delivery driver well, but with a 
+.. strict upper limit of 20% of the original purchase amount, as that is a BSO rule.
+
+.. How Much Pizza
+.. --------------
+
+.. This formula works well: *num_large_pizzas = math.ceil(2.5 * expected_attendance)*
+
+.. You can use past attendance data from Mozzarella to work out the expected attendance.
+
+.. Documentation
+.. -------------
+
+.. For each purchase you make, record the date, what was purchased, where it was 
+.. purchased, the purchase amount, who paid for it, and the receipt in 
+.. `this Google Sheet
+.. <https://drive.google.com/drive/folders/0B9Olhz9tDXhcTkxhZTF3QjJrYzQ?usp=sharing>`_.
+.. Make sure this stays private, only accessible by the officers.
+

acm-officers/hackathons.rst

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+Hackathons
+==========
+
+Coming soon
+
+.. HackCU is pretty easy. Make sure everyone has a ride there and back and remind
+.. people to sign up.
+
+.. The out of state Hackathon is a lot of work.
+
+.. 1. Over the summer, contact Hackathon organizers and see if we can get any kind
+..    of financial help. They probably won't pay for flights but in 2019 we were
+..    able to get transportation paid for to/from the hotel and event using Uber.
+.. 2. Flights should be booked a month in advance. This means having a list of
+..    people who are going within the first few meetings.
+.. 3. Transportation once you're there might be challenging. Uber works well although
+..    it's a tad expensive.
+.. 4. Hotels should be booked early, but we did it a week out for 2019 and were alright.
+.. 5. Keep up constant communication. Otherwise, people might drop or make other
+..    plans.
+.. 6. Traveling to DIA took a while. We left at 5:45 for a 9:30 flight in 2019 and
+..    that wasn't enough time. The shuttle likely takes an additional 30 minutes
+..    once you arrive.
+.. 7. People generally didn't have problems packing everything into a single bag.
+..    We had a couple of duffel bags which were nice because we didn't have to
+..    check them on the way and could just fold them up and put them in other bags.
+.. 8. Have all receipts ready to go. If you don't have a receipt with a
+..    confirmation number, you don't have a reservation.

acm-officers/index.rst

@@ -1,10 +1,18 @@
 ACM Officer Guide
-====================================
+=================
 
-Lorem ipsum
+Ensuring the continuity of the club takes work but is completely doable. 
+The following chapter is a more elaborate guide to running our Mines ACM chapter smoothly.
+View our extensive list of officer `roles & responsibilities <https://docs.google.com/document/d/11CBoYFxqkZ7gFoi8IpFqwlv3rEZr9a2OkD1gnZdHpus/edit?usp=drive_web&ouid=103338847798119230733>`_ here.
 
 .. toctree::
    :maxdepth: 2
    :caption: Contents:
 
    advertising
+   communication
+   diversity
+   events
+   hackathons
+   projects
+   talks