From 2ff698c2db93f0560ad2f5dcf1a9e35a9246311c Mon Sep 17 00:00:00 2001 From: =?UTF-8?q?Lo=C3=AFc=20Est=C3=A8ve?= Date: Tue, 21 Dec 2021 09:49:54 +0100 Subject: [PATCH] Add procedure for renewing hours (#76) --- docs/access-procedure.md | 69 ++++++++++++++++++++++++++++++++++------ docs/index.md | 8 ++--- 2 files changed, 63 insertions(+), 14 deletions(-) diff --git a/docs/access-procedure.md b/docs/access-procedure.md index c2bd62c..560e2be 100644 --- a/docs/access-procedure.md +++ b/docs/access-procedure.md @@ -1,4 +1,6 @@ -# Access procedure for Jean Zay +# Jean-Zay administrative procedures + +## Jean-Zay access procedure Our experience is that the access procedure for Jean Zay takes roughly 3 weeks (add 1-2 months on top of that if you have to go through additional security @@ -9,7 +11,7 @@ background checks). It does seem long but it is definitely worth it. have no idea who they may be, your local IT may know, ask them. They may save you a lot of time, because they have gone through a similar procedure. -## Overview of the procedure +### Overview of the procedure Here we will focus on the easiest procedure to access Jean Zay, namely the "Accès dynamique" one. This procedure only applies if your research is around @@ -41,7 +43,7 @@ is detailed in the sections below. step. 6. After roughly 2 days, you should be able to connect to Jean Zay. -## EDARI account (administrative account) +### EDARI account (administrative account) !!! info "Estimate of the time needed:" 5 minutes. @@ -58,7 +60,7 @@ In case something goes wrong: - Contact for [EDARI account](https://www.edari.fr/contact) - [EDARI FAQ](https://www.edari.fr/faq) -## "Déclaration de dossier" (project description) +### "Déclaration de dossier" (project description) !!! info "Estimate of the time needed:" 15 minutes (fill the form) + 1-2 days (figure out the right person to sign @@ -86,9 +88,10 @@ When you finish filling out this part, you should something like this: Note that in principle once your 10000 GPU hours are exhausted you can ask for -a renewal through a similar "lightweight" procedure. +a renewal through a similar "lightweight" procedure, see [this](#how-to-renew-hours) for more +details. -## "Déclaration de compte calcul" (computing account creation for Jean Zay) +### "Déclaration de compte calcul" (computing account creation for Jean Zay) !!! info "Estimate of the time needed:" 15 minutes (fill the form) + 1-2 days (figure out the right person to sign @@ -116,7 +119,7 @@ When you finish filling out this part, you should see something like this: -## Additional security background checks in some cases +### Additional security background checks in some cases In some cases, the direction of IDRIS can require additional security background checks. @@ -147,7 +150,7 @@ if you have better recommendations). Once this step is complete, the regular procedure applies. -## IDRIS email with login and password +### IDRIS email with login and password In principle, you should receive a "Ouverture de votre compte" email from IDRIS roughly one week after having completed the previous step. Contact: @@ -162,7 +165,7 @@ a week. time is needed for the IP address to be added to Jean Zay. -## How to add additionnal IP addresses to your authorised IP addresses +### How to add additionnal IP addresses to your authorised IP addresses !!! info "Estimate of the time needed:" 15 minutes (fill the form) + 1-2 days (figure out the right person to sign @@ -178,7 +181,7 @@ To add additionnal IP addresses to those mentioned on your original declaration: - e-mail the signed form to gestutil@idris.fr and wait 1-2 days until the change actually takes effect. -# How to write a project proposal (only needed if you request more than 10k GPU hours) +## How to write a project proposal (only needed if you request more than 10k GPU hours) !!! info "Estimate of the time needed:" 1h (write a project) + a few days/weeks for approval (depending on the @@ -205,3 +208,49 @@ you would like to ask for more than 10k GPU hours. is definitely a plus. Depending on your request, this proposal can be reviewed by 1 to 10 people. + +## How to renew hours + +!!! info "Estimate of the time needed:" + 30 minutes (fill the form and write an activity report) + 1-2 days (figure + out the right person to sign the form and get him/her to sign it). + +Hours are allocated for one year so you need to renew them after one year. You +will get a reminder email roughly one month in advance. The same procedure +applies if you have used almost all your hours and you want to ask for more. + +The procedure is fully detailed +[here](http://www.idris.fr/eng/info/gestion/demande-heures/documentation-ad/renouvellement-dossier-ad-eng.html) +but here is a short summary to know what to expect: + +- the procedure happens on https://www.edari.fr/utilisateur. The main thing is + to ask for the number hours you want (GPU and potentially CPU). +- you need to write an activity report (PDF), about half a page should be + enough. The main idea is to show that you made good use of the hours, for + example by listing publications. There is an activity report template + [here](http://www.idris.fr/media/ia/ressources/modele-rapport-ad.pdf) (in + French) that may help you. Also remember to acknowledge Jean-Zay in your + article (see [this](#how-to-cite-jean-zay-in-your-article) for more details). +- download a PDF summarizing your renewal application, get it signed by your + "directeur de recherche" and upload it on the EDARI website. In some cases + this step happens automatically (the "directeur de recherche" gets an + automated email and can validate your project directly) + +## How to cite Jean-Zay in your article + +This is important if you want Jean-Zay to get the credit it deserves and may +help to get more funding and eventually to get more compute nodes. + +Add this to your acknowledgments: + +> This work was performed using HPC resources from GENCI–IDRIS (Grant [year]-[project number]) + +for example (if you project was allocated hours in 2021 and your project number +is AD12345678): + +> This work was performed using HPC resources from GENCI–IDRIS (Grant 2021-AD12345678) + +You can find your project number in eDARI: https://www.edari.fr/utilisateur + +The official guidelines for Jean-Zay citation are available here: +http://www.idris.fr/eng/info/gestion/remerciements-eng.html diff --git a/docs/index.md b/docs/index.md index 26f5826..6289a1d 100644 --- a/docs/index.md +++ b/docs/index.md @@ -27,10 +27,10 @@ We use gitter for chat, don't hesitate to get involved ## Content -- [Access procedure](./access-procedure.md). The access procedure for Jean Zay - will take roughly 3 weeks (add 1-2 months on top of that if you have to go - through additional security background checks). It does seem long but it is - definitely worth it. +- [Jean-Zay administrative procedures](./access-procedure.md). The most + important one is the access procedure. It will take roughly 3 weeks (add 1-2 + months on top of that if you have to go through additional security + background checks). It does seem long but it is definitely worth it. - [Tips and tricks](./tips-and-tricks.md) - [Limitations](./limitations.md) - Example scripts: [PyTorch examples](./examples/pytorch), [Tensorflow