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Charter_of_the_GNC_Membership_Committee.md

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Charter of the Membership Committee of the Creative Commons Global Network Council

Adopted December 5, 2018, amended November 10, 2020 and February 16, 2021

Mission Statement and Responsibilities

The Creative Commons Global Network Council (the "GNC") establishes the Membership Committee (the “Committee”) for the purpose of handling matters related to membership and participation by individuals and institutions in the Global Network, and such other activities as may be delegated to it by the GNC.

Organization

  1. The Committee shall consist of thirteen (13) members, comprised as follows: eleven (11) members of the CCGN, including its Chair; the CEO of Creative Commons; and the CC Global Network Manager. In addition, legal counsel of Creative Commons shall serve as an ex officio non-voting member of the Committee. Nominations for election to the Membership Committee are open to Council Representatives. The Committee will ensure an open call for nominations takes place annually for open positions, in a manner to be established in consultation with the Executive Committee of the Council.

  2. The Committee shall select a Chair to serve at the pleasure of the Committee, and such other officers as the Committee may deem appropriate

  3. All members of the Membership Committee shall have voting rights on matters within its purview, other than the legal counsel of Creative Commons.

  4. Unless otherwise selected by the Committee, the Secretary of the GNC shall act as Secretary of the Committee and shall schedule meetings and ensure meeting records are properly maintained.

  5. The term of Committee members shall be two years. One-half of the Committee members shall be appointed annually at the Annual Meeting of the Council. The Committee is responsible for determining the initial staggering of terms. The Members are elected in their individual capacities, and will serve their full term even if a Chapter replaces its GNC Representative prior to the conclusion of their term; provided, however, that the Committee member must remain a member of the CCGN.

  6. Decisions of the Committee shall be made by consensus when possible. All Committee members with voting rights shall be entitled to vote on all matters brought before the Committee for official decision when a consensus is not reached.The Committee shall discuss matters and reach consensus on matters without meetings when possible; however, the Committee shall strive to meet no less than quarterly. Meetings may be conducted by phone, video call, or other remote means. A meeting may take place in one or more sessions to accommodate time zones of Committee members, provided the same agenda is presented at each session, and notes summarizing any recommendations are made available to all eligible participants from the meetings.

  7. The Committee may adopt rules of procedure for conducting business provided they are not inconsistent with any established by the GNC for the conduct of the Committee.

  8. A majority of the Committee shall constitute a quorum for conducting business at any meeting, and the act of a majority of Committee members present at any meeting will be deemed the act of the Committee.

Roles and Responsibilities of the Committee

The Committee shall:

(a) Review and approve or reject membership applications to the CCGN;

(b) Handle inquiries and disputes and make final decisions related to membership or participation in the CCGN or a Chapter, including those involving membership applications and allegations and appeals involving violations of the Charter and Chapter policies and procedures;

(c) Prepare and make recommendations on procedures and policies for the Committee’s processing and review of such inquiries and disputes, and submit those for approval to the Executive Committee;

(d) Maintain minutes of Committee meetings and keep the GNC and the Executive Committee reasonably informed of activities and actions undertaken by it between meetings of the GNC; and

(e) Perform other tasks as may be delegated to it by the GNC.