DSpace-CRIS 7 release 2021.02.00

This version, released on the 27th Oct 2021, is aligned with DSpace 7.0 tag. It improves the stability of the platform and provide a better support for users migrating from DSpace-CRIS 5. Some additional nice features have been also introduced, see below for details

PLEASE BE SURE TO USE THE CORRESPONDING REST RELEASE IN 4Science/DSpace where you can find also the technical documentation

Key Enhancements

• Migration from DSpace-CRIS 5 improved (migrate ORCID tokens, metadata values language and boolean values)
• Subscription feature: functionality that allows you to receive updates on specific dspace objects
• Introduced lucky search
• Allow anonymous user to export items and search results

Architecture

• Aligned with DSpace 7.0 tag, several bugs have been resolved

Data presentation

• Added tag rendering
• Entity name translation in MyDSpace dropdown
• Sorted user's processes by id
• Improved statistics map rendering with country name localized
• Fixed manage of newline flag for box conftool configuration

Interoperability

• Introduced an OpenID authentication provider

Data security

• Defined item_admin, submitter, submitter_group and group security levels for edit/correction modes
• Extended item export to evaluate security context while extracting metadata

DSpace-CRIS 7 release 2021.01.01

This is a minor release, no breaking changes have been introduced. This version is aligned with DSpace 7.0 tag, which carries several fixes of bugs present in previous SNAPSHOT version.

Key Enhancements

• Metadata security: it is possible to define at different levels (general, entity, metadata) if a metadata value, configured to be displayed in layout configuration, is accessible by all users, including anonymous, or should be visible to only users of given groups or only to administrators and DSpace-CRIS 7 Item's owner.
• Scripts to migrate DSpace-CRIS items from version 5 and 6 installations to new DSpace-CRIS 7 installations are provided. This feature is still in preview.
• Added support for Orcid Funded-By during orcid synchronization (see https://info.orcid.org/funded-by-relationship-type/ and https://twitter.com/HelenGNewnham/status/1402183540637376512?s=19)

Data collection

• Added possibility of setting submission form's panels opened / closed when submission form is rendered
• Inline metadata groups are sortable

Architecture

• Aligned with DSpace 7.0 tag, several bugs have been resolved

Data presentation

• Added possibility of having icons in box headers
• Orcid identifier links to profile on ORCID registry
• Updated profile picture export
• OAI: Fixed list records in cerif format
• Statistic accessible via contextual menu
• Improved navigation out of statistics page
• Profile management
• When a researcher profile is created, data are enriched with target collection's template item (if present)

Data quality & accuracy

• Updated deduplication checks: item type and target community and collection are evaluated while detecting duplicates.

Interoperability

• Added support for Orcid Funded-By during synchronization
• Improved handling of special characters during ORCID synchronization
• More crosswalk export formats available for Patent entity
• Virtual field to print a date in different formats during crosswalk dissemination
• Virtual field to explore and print part of the controlled vocabulary hierarchy during crosswalk dissemination

Data security

• If user belongs to a special group during process scheduling, this group is taken into account while running the process.
• Nested metadata groups are displayed only if security defined for their parent metadata allows their display
• Added security rule “CUSTOM DATA & ADMINISTRATOR” to make data available to Administrators or depending on some custom user defined rules.

Based on DSpace version 7.0 tag commits 3d9df39 (REST) and 9fc7b57 (Angular)

DSpace-CRIS 7 first release 2021.01.00

This version fully support the use cases for a modern repository and RIMS / CRIS system. It is target to new users as migration from previous version still require custom data extraction and transformation.

With DSpace-CRIS 7, 4Science is delighted to announce a number of key enhancements which improve the flexibility, integration, data quality and accuracy of DSpace-CRIS:

• Full ORCID v3 integration (push/pull information)
• Integration with dozen external data sources, including commercial ones, to retrieve bibliographic and bibliometric data
• Support for decentralised management, self-service researcher profile management and approval workflows
• Aligned to the latest OpenAIRE Guidelines for Literature Repositories, Data Archives and CRIS Managers
• Data quality tools ensure that your information is always complete and accurate

These enhancements with DSpace-CRIS 7 build on the new DSpace 7 architecture, featuring a new Angular UI and a fully-featured REST API.

PLEASE BE SURE TO USE THE CORRESPONDING REST RELEASE IN 4Science/DSpace

Architecture

• Aligned with DSpace 7
• full REST API with a documented contract
• modern Angular SPA UI

Authentication

DSpace-CRIS can be integrated with several Identity Provider ranging from Shibboleth, LDAP, OpenID Connect, ORCID to a local username/password (encrypted) database

Data collection

• Submission process for all the entities in the OpenAIRE CRIS information space (Publications, Patents, Products, People, OrgUnits, Projects, Fundings, Equipments, Journals)
• Import from external sources available for most entity types: Fundings from OpenAIRE, Patents from the European Patent Office, OrgUnits from Sherpa/RoMEO (publisher), People from ORCID, Publications from ORCID, PubMed, CrossRef, Scopus, Web of Science, OpenAIRE, arXiv, NASA/ADS, CiNii, Scielo, VuFind, PubMed Europe), Journals from Sherpa/RoMEO
• Automatic enrichment of manual submission looking up to the external providers by identifiers
• Bulk operations (creation, update, delete) via xls on all the entities with easy cross-linking (any identifier can be used to link any kind of entities, i.e. publications to a person via an ORCID, staffno, etc) and future reference (link to an entity that is not yet in the system via an identifier that will be resolved later). Bulk operations are validated against your data model, submission configuration and security (mandatory and available fields, relations, etc.)
• Publication Metadata extraction from Scholarly PDF via machine vision (based on the Grobid project)
• Receive automatic alert from compatible providers (OpenAIRE, ORCID) about missing publications or wrong/incomplete data on existing records
• Automatically import new publications for your researcher from Scopus and Web of Science
• Grab bibliometrics data for your publications and authors from Scopus and Web of Science
• Manage complex structured data as nested metadata and ternary relations

Data presentation

• define sections and entry points to explore your repository composing configurable widget such as sorted list of objects (Most viewed, Most cited, Recent additions, etc.), infographics for key indicators (number of publications, researchers, etc.), search facets, browse indexes, advanced search form and branding messages
• easily organise your data without code change in tabs and boxes
• include references to linked entities in any entity page (i.e. the list of publications of a researcher, the list of funding received by a project, etc.)
• present search results and linked entities in a graphical way with pie, line, bar charts
• export your researchers information in professional looking PDF/RDF CV
• export details about your other entities (Funding, Projects, Organisations, etc.) in PDF/RDF fact sheets
• export publications data in citation formats (APA, Chicago, MLA, etc.) via CSL
• show the bibliometrics collected for your publications and authors
• include alternative metrics information for your publication from AltMetric and/or Dimension
• ORCID and authenticated ORCID are properly displayed in researcher profiles and linked records (publications, projects, etc.)
• granular visibility at metadata level based on contextual rules (financial data of a funding visible only to the investigators involved in the * project, personal contact data only to HR people, etc.)
• rich and extensible usage reports are available for all the entities including direct data (visualization and download) and aggregated data about the linked objects (visualization of researcher's publications, etc.). Data can be visualized in tabular and graphical form with maps and exportable charts (pie, line, bar). Reports can be produced for a specific time frame or since the system setup

Profile management

• Researchers can manage directly selected information in their profiles and linked records
• List of linked objects in the profile can be amended, hiding unwanted objects (old research) and forcing a preferred visualization order (selected publications, projects, etc.)
• ORCID Synchronisation: the researcher can connect/disconect her local profile with ORCID to received suggestion about missing publication and push update to the ORCID registry
• ORCID preferences: it is possible to configure which details are synchronised (biographic information, affiliation, qualification, education, publications, funding) setting a manual or automatic (over the night) push
• Data quality & accuracy
• Identify potential duplicate during the submission and approval workflow
• get flags for unrelated entities or uncertain matches (i.e. not identified authors in a publication, investigator in a project, etc.). Option to automatically create new records for specific entity types or manual curate the authorities
• configurable lookup authorities both internals than externals, such as the personal staff, the ORCID registries, the recorded fundings, the * OpenAIRE project database and more
• default to international approved data model (CERIF / OpenAIRE) and controlled vocabularies (COAR)
• retains identifier for external entities for future use and automatic match (i.e. ORCID of external authors)
• enforced validation in bulk operation to guarantee that the record structure always match your definition (i.e. the proper metadata are used according to the entity definition)
• Receive automatic alert from compatible providers (OpenAIRE, ORCID) about missing publications or wrong/incomplete data on existing records
• Automatically ingest publications for your researchers from Scopus and Web of Science
• Configurable workflows by collection and entity types to involve librarians, research officer, legal, ethical and financial department in data input and verification
• Correction workflow to be used by less privileged user to request correction on existing record that need to be moderated
• Easily to monitor and organise tasks queue for approvals, changes in correction requests are highlighted

Data security

• enforced granular security at the metadata level across the whole platform: REST API, export and import tool, visualization
• support for partial editing so that researcher can edit some (configurable) information in their profile and their related records without touching master data coming from external systems or under the Institution responsibility
• easily access to an audit log of all the operations performed on a record
• REST API are protected using JWT, SSL, CSRF Token

Interoperability

• Connectors to retrieve records (Publication, Person, Funding, OrgUnit, Journal) from 17 external data sources
• Connectors to retrieve bibliometrics data for your publications and authors from Scopus and Web of Science
• Full integration (push/pull) with ORCID via v3 API and support for WebHook (Premium API)
• Aligned to the latest OpenAIRE Guidelines for Literature Repositories (v4, v3), Data Archives (v4 unreleased) and CRIS Managers (v1.1.1)
• Full REST API
• export options in XML, CERIF XML, XLS for all the entities

based on DSpace 7.0-SNAPSHOT (REST commit ebd54ff, Angular commit f85a5e6)